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Subscribe to this list via RSS Blog posts tagged in Office365

office365With Office and OneDrive or SharePoint Online, you can work together with other folks in your office at the same time on the same document. That feature is called co-authoring, and here’s how you get going on it.

Tech Tip: Microsoft Word Keyboard Shortcuts

Posted by on in How To

Microsoft Word 2013 logoMicrosoft Word is a program we all spend a great deal of time in. And if you think about it, most of your time in that program is spent with your hands on the keyboard. The more you move your hands from your keyboard to your mouse and back, the less productive you are. Keyboard short cuts are the answer to increase your productivity.

Tagged in: Microsoft Office365 Tips

Tech Tip: Freezing Rows and Columns in Excel

Posted by on in How To

If you are working on large spreadsheets, it can be very easy to get lost and forget what a certain row or column is being used for. It can be extremely handy to freeze certain rows or columns so that they won’t move when you’re scrolling through the rest of the spreadsheet. Here’s how you can go about doing this.

Excel lets you freeze things in one of three ways:

  • You can freeze the topmost row.
  • You can freeze the leftmost column.
  • You can freeze multiple rows or multiple columns (or both) to have those visible all the time.

So here’s how you do it.

Freeze the Top Row

If you want to get the top row to stay put, it’s pretty straight forward. Click on the “View” tab, click on “Freeze Panes” and then “Freeze Top Row.”

excelfreeze1

Now when you scroll up and down, the top row stays put.

If you want to reverse that, go back to the “View” menu, click on “Freeze Panes” again and select “Unfreeze Panes” to get things flowing back to normal.

Freezing the First Column

Sometimes the left column has info that you want visible at all times. This is very straight-forward as well.

Go back to the “View” tab, select “Freeze Panes” and then select “Freeze First Column.”

excelfreeze2

As before, to get things back unfrozen, go back and select “Unfreeze Panes” again.

Freeze Other Groups and Rows

The above two options work in a perfect world, but sometime the data you need visible on screen all the time isn’t the top row or first column. In some case, you want to freeze multiple rows or columns (or even both).

To freeze several rows, click on the row number below the bottom-most row that you want to freeze. So if you want rows 1-4 to freeze, click on row 5 (the number to the left of the row) to select the entire row:

excelfreeze3

Now head back up to the view menu, select “Freeze Panes” and select “Freeze Panes.”

excelfreeze4

As you scroll down the sheet, the top several rows will remain frozen and there will be a gray line that will show where the edge of the frozen panes.

To freeze a handful of columns instead, click the column to the right of the columns you want frozen, and freeze the panes again. So if we want columns A through D to stay visible, we select column E and then freeze the panes line before:

excelfreeze5

Freezing Columns and Rows

You can freeze groups of row or a groups of columns, but did you know you can freeze multiple rows and columns at the same time?

Say we wanted to freeze the left three columns (A-C) and the top three rows (1-3) so they’d be visible as we scroll through the spreadsheet. To do this, select the upper-left-most cell that you don’t want to freeze. In this case, that would be cell D4. Click once on cell D4, and then head up to the View à Freeze Panes à Freeze Panes menu as before, and you can now scroll around the spreadsheet and those rows and columns will remain visible. 

Tagged in: Microsoft Office365 Tips

Office 2007 Support Ends Soon

Posted by on in Alerts

Office 2007If you use Office 2007, you’ll want to upgrade your Office suite as Microsoft is ending support for the suite in October. What that means is that no security updates or patches will be released for the suite after that date.

If you’re using Outlook 2007 and Office 365 for email and calendars, you’ll have to upgrade your Office Suite because Office 365 will no longer support versions of Outlook older than Outlook 2010 – meaning you won’t be able to check your email unless you log into the Office365 Web Portal.

Because of the security risks involved with running out-of-support software – malware infections being the most obvious – we recommend running supported applications whenever possible (especially apps that are a frequent target of malware writers).

If you rely on Microsoft Office 2007 in your business, talk to us today about migrating your company to Office 365.

Get Outlook Reminders by Text Message

Posted by on in How To

Microsoft Outlook 2013 logo.svgIf you use Outlook to help manage and organize your life (and why wouldn’t you?), you’re probably well aware of the various rules, filters and notification options it has. But did you know that if you use Office 365 that you can set it up so that you can receive text messages sent to your phone for calendar or email notifications? Here’s how to set it up.