For one reason or another, either for archival purposes to refer to later (for training a new employee, for example) or because you are doing a presentation or meeting that somebody wasn’t able to attend, you may want to record a meeting in Microsoft Teams for future use. Thankfully, Teams has that feature built right in. Here’s how you do it.
First off, some prerequisites are needed, per Microsoft (most of these won’t be a problem for folks we work with, but we figured we’d throw them out there). Here are the headlines for most folks:
- For a Teams user’s meetings to be recorded, Microsoft Stream must be enabled for the Office 365 tenant and you must have sufficient storage space in Stream to be saved. Note that in the near future, these recordings are going to be saved to OneDrive, but they are going to Stream for the time being.
- User has Office 365 E1, E3, E5, or Microsoft 365 Business Premium
- User starting the recording is not an anonymous, Guest, or federated user in the meeting
- To enable transcription for a user’s meeting, the Teams meeting policy they are assigned to must have the -AllowTranscription setting set to true.
Basically, if you’re licensed properly, and you’re the meeting organizer or part of the organization hosting the meeting and your meeting admin hasn’t locked you out, you should be able to start a recording.
Also note: There are laws surrounding recording of conversations and meetings. Teams will notify all meeting attendees they are being recorded, but it is always best to brush up on the laws, just in case.
All that being said, it’s pretty easy to get the recording started. Here’s how to do it.
First off, Start or Join a Meeting.
To start recording a meeting, got to the meeting controls and select More options ··· > Start recording and transcription.
That’s it. Once the meeting is over or somebody goes back to that menu and selects “Stop Recording”, Microsoft will process the video. Once the video is processed out, a link to it will be shared in the chat or the channel where the meeting occurred:
It will also be accessible in the meeting details tab in Teams:
You can also hit the more options ··· menu and download the recording (if your host allows it) or see where it’s stored.
Teams and its recording tools are pretty powerful and a great way to keep around useful videos. It can even be creatively used: OnMSFT even uses it for their video podcast.