Moving your hands back and forth from the mouse to the keyboard is a productivity killer. What if you could do 99% of what you need to do in Outlook without taking your fingers off the keyboard? Speed up your Outlook usage with keyboard shortcuts!
Here are some handy and frequently-used keyboard shortcuts for Outlook. You’ll see that many functions have multiple shortcuts – use whichever works easiest for how your fingers site on a keyboard (Ctrl-key-based shortcuts work better for me, personally, but to each their own). Some shortcuts also have different functions based on where you’re working in Outlook (email, tasks, calendar, etc…).
- Ctrl+N: Create new e-mail/item (depends on current view).
- Ctrl+R: Reply to an email
- Alt+R: Reply or switch to work-week calendar view
- Ctrl+Shift+R or Alt+L: Reply to all
- Ctrl+F: Forward an item
- Alt+W: Forward an item or switch to weekly calendar view
- Alt+S or Ctrl+Enter: Send an email.
- Alt+G: Open the “Go-To-Date” dialog to jump to any date on the calendar.
- Ctrl+P: Print an email
- Ctrl+K: Check names against address book (as mentioned last month).
- F3 or Ctrl+E: Activate the Find drop-down menu (typically used to search for emails).
- F9: Send and receive all accounts.
- You can also switch between mail, calendar, contacts and other items using keyboard shortcuts:
- Ctrl+1: Switch to mail
- Ctrl+2: Switch to calendar
- Ctrl+3: Switch to contacts
- Ctrl+4: Switch to Tasks
- Ctrl+5: Switch to Notes
- Ctrl+6: Switch to folder list
- Ctrl+7: Switch to shortcuts.
Are we missing an obvious shortcut or something you use a lot? Let us know in the comments below!